Administrative Assistant (Ref. No.: PMSA-AA-05/24)

The Property Management Services Authority (PMSA) is the statutory body established under the Property Management Services Ordinance (Cap 626) and is tasked to regulate and promote the development of the property management industry. For further details about the PMSA, please visit website at www.pmsa.org.hk.

Responsibilities

Reporting to the Manager (Administration and Resources Management), the appointee will be required to:

provide day-to-day administrative support to the PMSA Executive Office, including but not limited to procure and maintain office supplies and equipment; assist in facilities management, and maintain central filing system, etc.;
assist in Human Resources functions/activities, including recruitment, maintaining personnel records and updating HR databases, etc;
answer enquiries, take messages and perform reception counter services;
perform offsite duties such as mailing, documents/parcel delivery and delivery and cheque bank-in, etc., when necessary;
provide logistics support and prepare documents for PMSA’s meetings, events and activities; and
undertake ad-hoc tasks as assigned from time to time.

Requirements

Tertiary education or above, preferably in Business and Administration;
A minimum of 2 years post-qualification work experience in administration / human resources/ customer service or guest reception in sizable companies/ organization;
Experience in handling both telephone enquiries and performing reception duties are compulsory;
Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Chinese Word Processing;
A good team player with a strong sense of responsibility, good interpersonal and problem solving skills;
Good command of both spoken and written English and Chinese. (Cantonese as well as basic Putonghua)

• Fresh graduate with part-time working experience will be also considered.

Terms of Appointment

Remuneration will be commensurate with qualifications and experience. A 3-year contract will be offered to the successful candidate. The PMSA is an equal opportunity employer and welcomes applications from all qualified candidates.

Application Procedure

Applicants are invited to send detailed curriculum vitae indicating their current and expected salaries to Administration and Resources Management Division, The Property Management Services Authority via email: [email redacted, apply via Company website] .

The closing date for application is 19 July 2024 . Recruitment will continue until the position is filled. Applicants not invited for interview within 6 weeks from the date of application may consider their application unsuccessful.

All applications will be treated in strict confidence. Personal data provided will only be used for job application processing.

Full-time,Contract