Assistant Administrative Officer, Office of the Faculty of Arts

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) with the longest established tradition among the local institutions of higher education. Lingnan University is a global leader in providing quality education focusing on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University aspires to become a leading research-intensive liberal arts institution in the digital era.

Lingnan University’s Faculties of Arts, Business, Social Sciences, School of Data Science, School of Graduate Studies, and School of Interdisciplinary Studies run undergraduate, taught postgraduate and research postgraduate programmes. Its liberal arts education model blends the arts, science, and elements around human and humanities. Lingnan University strives to enhance innovation and technology research to drive a positive impact in the society and the world. Building upon Lingnan University’s existing strength in combining the best of the Chinese and Western liberal arts traditions, the University will leverage its geographical strength in the Northern Metropolis and pioneer the liberal arts education model in the Greater Bay Area (GBA) and beyond. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Assistant Administrative Officer, Office of the Faculty of Arts
(Post Ref.: 24/240)

Responsibilities

• Provide a wide range of administrative and clerical support to the daily office operations and logistical support for faculty-level events and meetings
• Assist with general office management, including mailing, photocopying, ordering office supplies and equipment, venue booking etc.
• Reply to general inquiries through emails, phone calls and at the service counter
• Handle general financial-related matters with the Finance Office, including tendering, procurement, and reimbursement etc.
• Manage the website and social media of the Faculty regularly
• Manage an effective filing system and database for records
• Perform other duties as assigned by the supervisors

Requirements

• A bachelors degree in any discipline (fresh graduates will also be considered), or a sub-degree in any discipline with 2 years of working experience, preferably in the tertiary education sector
• A high level of competence in computer literacy, including proficiency in Microsoft Office and Zoom. Competency in graphic design will be an advantage
• A good command of both written and spoken English and Chinese (including Putonghua)
• Self-motivated, able to work independently as well as in a team
• Good interpersonal skills, team spirit and a strong sense of responsibility

Salary and Benefits
The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

Application Procedure (online applications only)
Please click "Apply Now" to submit your application. Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.